Exhibition Stall Booking Terms

These Exhibition Stall Booking Terms & Conditions ("Exhibition Terms") govern all bookings made by Exhibitors for stalls at Aadaten Exhibitions, Jain Food Festivals, and all other events organised or co-organised by Aadaten Private Limited ("Aadaten", "Organiser"). By making a stall booking, the Exhibitor agrees to be bound by these Exhibition Terms, together with the general Terms & Conditions and Jain Ingredient & Purity Policy published on aadaten.com.

'Exhibition' or 'Event': Any exhibition, food festival, trade fair, or showcase event organised by Aadaten.

'Exhibitor': The individual, firm, or company booking a stall at the Exhibition.

'Stall': The allotted floor space at the Exhibition venue assigned to the Exhibitor.

'Booking Confirmation': Written confirmation (email/WhatsApp) from Aadaten confirming the stall allotment upon receipt of the advance booking amount.

'Edition': Each individual event (e.g., Aadaten Exhibition Edition 8).

Enquire via WhatsApp (9004444039) or the aadaten.com exhibition page.

Aadaten confirms stall availability and shares the Stall Booking Form and payment details.

Exhibitor completes the Booking Form with business details, product categories, and GST information.

Pay the advance booking amount (as specified in the offer) to confirm the booking. Booking is NOT confirmed until advance payment is received and Booking Confirmation is issued by Aadaten.

Balance payment is due 15 days before the event date (or as specified in the Booking Confirmation). Failure to pay the balance by the due date may result in stall reallocation without refund of advance.

Stall location, size, and position within the venue are assigned by Aadaten at its sole discretion. Preferences are noted but not guaranteed.

Setup is permitted on the day before the event (timings communicated by Aadaten) and must be completed before the event opens to visitors.

All electrical requirements must be declared at the time of booking. Additional electrical load beyond the standard provision will incur extra charges.

Stall branding and decor must conform to the aesthetic guidelines shared by Aadaten with each Exhibitor. Aadaten reserves the right to require modification of decor that violates these guidelines.

Stall dimensions and standard provisions (table, chairs, backdrop) vary by stall type and are specified in the Booking Confirmation.

Only products that comply with the Aadaten Jain Ingredient & Purity Policy are permitted for display, demonstration, and sale at Aadaten Exhibitions and Jain Food Festivals. The following are strictly prohibited:

Meat, poultry, seafood, or any non-vegetarian products.

Products containing onion, garlic, or root vegetables (standard Jain prohibition).

Alcoholic beverages.

Products with false or unsubstantiated health claims.

Counterfeit or IP-infringing products.

Aadaten reserves the right to require immediate removal of any non-compliant products from the stall without compensation.

The following cancellation terms apply from the date of Booking Confirmation:

Cancellation Timeline

Refund Entitlement

More than 30 days before event

Full refund of advance paid (less processing charges of 5%)

15–30 days before event

50% refund of total stall fee paid

7–14 days before event

25% refund of total stall fee paid

Less than 7 days before event

No refund

No-show (no cancellation notice given)

No refund; Exhibitor liable for balance if unpaid

Cancellation requests must be submitted in writing to legalsupport@aadaten.com with the Booking Confirmation number.

In the event of force majeure (natural disaster, government directive, pandemic, venue unavailability, or any event beyond Aadaten's control), Aadaten reserves the right to cancel or reschedule the Exhibition. In such cases: Aadaten will provide maximum possible advance notice; Exhibitors may transfer their booking to the next edition or receive a full refund of amounts paid. Aadaten shall not be liable for any consequential losses (travel, accommodation, production costs) incurred by Exhibitors.

Exhibitors must be present at their stall throughout official exhibition hours. Unstaffed stalls may be temporarily closed by Aadaten without compensation.

Exhibitors must maintain cleanliness and order within and around their stall.

Soliciting or disturbing visitors outside the Exhibitor's allocated stall area is prohibited.

Subletting of stall space to third parties is strictly prohibited.

Exhibitors are responsible for the safety of their products, displays, and property at the venue. Aadaten is not liable for loss, theft, or damage to Exhibitor property.

Exhibitors must comply with all venue-specific rules and fire safety regulations.

By participating in an Aadaten Exhibition, Exhibitors consent to being photographed and filmed during the event for Aadaten's marketing, social media, press, and archival purposes. Exhibitors wishing to opt out of media coverage must notify Aadaten in writing at least 7 days before the event.

Stall booking fees are subject to GST at the applicable rate (currently 18% under SAC 998596 — Exhibition and Convention Services). Aadaten will issue a GST-compliant invoice for all stall booking fees. Exhibitors must provide their GSTIN at the time of booking to receive a B2B tax invoice eligible for input tax credit.

Aadaten's liability to any Exhibitor arising out of or in connection with an Exhibition is limited to the stall fee paid for that edition. Aadaten shall not be liable for indirect, consequential, or punitive losses.

Disputes arising from these Exhibition Terms shall be subject to good-faith negotiation for 15 days. If unresolved, disputes shall be subject to the exclusive jurisdiction of the courts in Mumbai, Maharashtra.

Aadaten Private Limited | CIN: U47912MH2026PTC469786 | www.aadaten.com